Procurement Coordinator

As a Procurement Co-Ordinator, you are passionate about getting great product into EL&N and the data analysis associated. Your diagnostic review helps steer EL&N to organize and monitor stock levels to ensure that all items are available at optimum level and EL&N encounters no run out situations globally. This is done with your understanding of procurement, stock systems, stock taking and working closely with suppliers to negotiate best deals through consolidation.

 

 

DUTIES & RESPONSIBILITIES

 

• Assist to ensure accountability of stocks through periodic reporting (Weekly, Bi-monthly or Monthly).

• Ensure stocks are available within the agreed buffer level.

• Coordination with all departments to ensure the pipeline is active to feed the warehouse.

• Ensure communication with warehouse team is continuous, in order to monitor our warehouse and inventory management systems.

• Maintain a good working relationship with suppliers and the warehousing team.

• Managing consolidation of stocks via partners for international and local orders.

• Managing the direct supplier deliveries into 3PL/4PL partner warehouse, in coordination with 3PL/4PL team.

• Master data management

• Develop and keep updating the master data files on items, active items, inactive items, and suppliers.

• Propose improvements to master data file and work as custodian of master data files.

• Precise, clear, and on-time communication with all the partners and stakeholders to keep the information flow efficient and meaningful.

• Effective and active communication pattern between all partners such as operations, marketing, distribution centres, freight forwarders, clearing agents, logistics services and franchise partners.

• Understand regulatory framework requirements for import and exports for the UK and other international markets.

• Coordinate with shipping lines to bring clarity in shipping lead times, changing ETAs and keeping the stakeholders updated on ETA info for EL&N and other brand shipments.

• Coordinating with EL&N’s (and other brands) local and international suppliers for stock pick-up, the release of shipments and the documentation process.

• Liaising with finance for payment release.

• Develop and update a timely reporting pattern to update all the stakeholders in the system.

• Continually review and modify the reporting templates to make them more efficient and precise.

• Liaise with operations team and transportation partners to determine ideal scheduling and timelines.

• Delivery scheduling and planning, making sure deliveries hit just in time target for all the locations

• Monitoring and coordinating the outbound delivery planning.

 

REQUIRED KNOWLEDGE, EXPERIENCE, SKILLS & ABILITIES

 

• Proven experience of at least 2 years in Procurement Coordinator or similar role

• Understanding of regulatory framework requirements for import and exports for the UK and other international markets.

• Master data management experience

• Experience working with reporting systems, inbound and outbound planning.

• Intermediate level of knowledge in using the MS office system is an advantage.

• Ability to learn quickly and adapt to the approaches used in EL&N to complete the supply chain operations, such as closing the stocks, closing the inventory, releasing the orders, reconciliation of orders vs received orders.

• Must be experienced with Procure Wizard or any EPOS/database software.

• Excellent organizational abilities

• Outstanding communication and people skills

• Willingness to sign confidentiality agreement and protect trade secrets

• Must be aware and sensitive to different cultural sensibilities - we work with an international team and audience