Executive Assistant

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We are looking for an Executive Assistant to join the Marketing and Creative team at The Ivy Collection.

As an Executive Assistant you will focus on providing a full range of support to the Marketing and Creative Directors, being responsible for day-to-day diary management, supporting with a wide variety of projects and ensuring smooth communication and prompt resolution of all queries.

 Key Responsibilities

To provide high quality administrative support to the Marketing and Creative Director:

•Manage requests from the Directors and balancing deadlines

•Diary Management

•Carry out administrative tasks as directed by the Directors, including room booking, meeting coordination, printing, organising couriers, taxis, post and emails.

•Coordinate travel arrangements

•Support with coordinating and managing specific projects

•Support with the preparation for meetings and presentations, working with the necessary departments to put together the required information

•Process expenses

•Assist with invoice approvals for the wider department

•Build strong relationships across the organisation with internal and external stakeholders

•Handle confidential information with integrity