Administration Assistant - Wimbledon

Administration Assistant - Wimbledon

  • £28,000 per annum
  • 5 out of 7 days per week
  • Medicash - Healthcare benefits, including dental, optical and therapy treatments (includes up to 4 dependent children)
  • Aviva Digicare - Free annual healthcare check
  • Exclusive Benefits & Wellbeing site (Perks at Work)
  • Entertainment discounts - up to 55% off cinema ticket
  • Health & Wellbeing discounts - Discounts for Nuffield Health (20%) and Pure Gym (10%)
  • Travel discounts - Discounts with holiday companies such as TUI and Expedi
  • Shopping discounts - Save up to 15% at high street and online stores by purchasing Shopping Cards
  • Meals on duty
  • Vodaphone discounts
  • Pension scheme and Life Assurance
  • Employee Assistance Programme
  • 23 days + BH's and an additional day off for your birthday
  • 2 days additional leave, following return from Maternity leave during the first year back
  • Competitive and supportive family benefits
  • Day off for baby's 1st birthday
  • Holiday purchase scheme
  • On-going training & development and career pathways
  • Professional subscriptions paid
  • Financial wellbeing programme and preferred rates on salary finance products
  • The All-England Lawn Tennis Club (AELTC) is one of the world's most iconic sporting locations serving as a private Members Club during 50 weeks of the year and then, for two weeks, hosting The Championships - the world's premier grass court tennis tournament. Overview Reporting to the Meeting & Events Coordinator, the Office Administrator assists with the coordination of external and internal meetings and events on a year-round basis. Provides a support function to the coordination of the Championships and the Control Office. You will be expected to develop and maintain strong and supportive relationships with your work team and all other departments.


    Meeting & Event:

    • You will be supporting with the administration and coordination of meetings and events to include menu and collateral printing.

    • Understand the process of Delphi as a diary management system for meetings and events.

    • Management of internal meetings and events quotations, invoicing and reconciliation.

    • Support weekly Function Meetings as required, take minutes and keep accurate event information and feedback.

    • Provide administrative support to the Operational Team as required, including but not limited to general admin, signage, menus, table plans, financial administration, data input and other bespoke requirements. The Championships:

    • To support the Head of Hospitality with any administrative tasks including but not limited to tasting notes, menu writing, meeting minutes and tariff printing.

    • To diarise and coordinate the Championship calendar with all relevant parties including meetings and tasting Food & Drink at Wimbledon -March 2023 Control Office:

    • Timely reporting for equipment requiring maintenance liaising with the Estate Management helpdesk through all forms of communication as required. Keep the operational teams updated of progress.

    • Support the control office operation during the Championships.

    • Responsible for stationary ordering and stock management of the Control Office. Person Specification

    • To be passionate about delivering a great service through outstanding customer focus.

    • Strong IT proficiency in particular Microsoft Office (notably Excel, Word, PowerPoint).

    • Exceptional eye for detail.

    • To be able to confidently and comfortably communicate well with a broad range of stakeholders and within the F&D team, both on the phone and in person.

    • To have a flexible approach to work, maintaining a calm and dignified manner at all times. • To be able to plan and prioritise daily requirements and any tasks given to you.

    • Self-motivated with good time management, drive and determination to complete tasks. • To act as an ambassador of the company and always uphold company standards.

    Who we are:

    Levy UK & Ireland is the vibrant and exciting sector of Compass Group, the world's largest catering company. We work at some of the greatest venues in the world, delivering legendary experiences in food, drink, and hospitality.

    In the UK, we are proud to have a wealth of long-standing partnerships with venues across sports, entertainment, and events. Our partnerships include venues such as Wimbledon, Twickenham, Edgbaston, Tottenham Hotspur, Chelsea, Principality Stadium, Scottish Event Campus (SEC) and ExCel London.

    We are culinary champions - it's what we do and it's what we are passionate about. At the core of our work is the belief that sustainably sourced great food and drink, coupled with exceptional service is key to creating legendary experiences.

    Focussed on ‘doing the right thing' for our people and the planet, sustainability, wellbeing, diversity and inclusion are at the heart of what we do.

    We have a commitment to being Net Zero by 2027, are official partners of the British Paralympic Association, and are proud to pay all our team members at least the Real Living Wage or London Living Wage.

    We collaborate with some of the UK's most game-changing and well-loved brands, all sharing our vision for bringing best-in-class experiences.

    More about the role:

    About you:

    At Levy UK & Ireland, we take pride in fostering a workplace culture that celebrates diversity and promotes inclusion. We believe that our differences are our greatest strengths, and we are committed to creating an environment where every individual is valued, respected, and empowered.

    Our team is a vibrant tapestry of backgrounds, experiences, and perspectives, which enriches our creativity, innovation, and overall success. We are dedicated to providing equal opportunities, promoting fairness, and ensuring that all voices are heard.

    We firmly believe that a diverse team leads to innovation and creativity. We welcome candidates from all walks of life and backgrounds to join us in our mission to create a supportive and equitable work environment where everyone has the chance to excel and collaborate.

    Join us in our journey towards a more diverse and inclusive world, where every person has the chance to thrive and contribute their unique talents. Together, we can achieve greatness.

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