Cluster Financial Controller -

Job title: Cluster Financial Controller  

 
Competitive Salary & Bonus 
Permanent Contract
Glasgow 

Department: Finance

Relationships:   Reports to the General Manager & Head of Operational Finance, supports the HODs with financial aspects

Objective

Working in Glasgow covering Malmaison Glasgow and Hotel du Vin - One Devonshire Gardens to safeguard hotel assets in accordance with the standards of Malmaison / Hotel du Vin by maintaining control over all receipts and disbursements and preparing the proper analyses for guidance of management. To ensure both properties are given equal time and attention over the month and both GMs are fully supported

Systems Used

Opera, Zonal/XN, SAP, Microsoft Office, Jedox, F&B Shop, Rota Horizon, Online banking

Responsibilities

  • Manage month end processes within the 3 day deadline (additional time for cluster)
  • Daily review of revenue and cash banking and full bank reconciliation
  • Forecasting in Jedox alongside the GM
  • Payroll management and analysis and flexing in line with business needs alongside HODs
  • Ensure monthly stock counts take place liaise with the DGM to be onsite every second month and alternate hotels
  • Liaise with the HODs for direct expense costs by purchase order (Laundry, glassware etc) and ensure this is in line with budgeted spend, and pass to GM for final approval ensure PO Tracker is kept up to date and utilise Spends tracker to help flex spends before approval.
  • Weekly monitor of PM accounts and ensure they are checked out in a timely manner
  • Responsible for ensuring that HODs are aware and understand their budgets, you are responsible for monitoring this to ensure HODs are working within budget and communication on a daily/weekly basis
  • Prepare and maintain HR files and documentation and communicating with HOD’s regarding documentations outstanding and upcoming review dates alongside the DGM
  • Day to day review of costs and expenditure with the General Manager
  • Attendance at all meetings where possible, specifically morning, monthly HOD meeting and any other ADHOC meetings
  • Attending financial reviews with the General Manager / Brand FC to explain all costs contained in the P&L account when required
  • Meeting all the deadlines and time frame requirements of the hotel and head office
  • To comply with internal controls & follow group policies & procedures
  • To follow and lead by example, cash control and internal security measures within the property.
    • To ensure that all work is done accurately, timely, and in accordance with Malmaison / Hotel du Vin standard accounting practices by directing the overall operations of the accounting department
    • To provide guidance for management by directing, preparing and providing accurate financial analysis
    • To investigate problems that may arise in reporting of hotel operations
    • To analyse variances to budget in operating statement, making appropriate recommendations
    • To establish and maintain effective relationships with People and Development team in relation to processing audits.
    • To authorise accounting related documents according to Malmaison / Hotel du Vin Policies and Procedures
    • To comply with all applicable laws, rules, and regulations by preparing and filing tax and licence information returns
    • To direct the preparation of any information required by owners, central office, or General Manager
    • To assist in the preparation of yearly budgets
    • To prepare and maintain monthly P&L statements and reconciled Balance Sheets


People                                                    

  • To delegate authority and responsibility to appropriate staff
  • To train and develop junior staff in your charge
  • To organise holiday cover within the department
  • To provide training and development of Heads of Departments in Finance procedures.
  • To develop a close working relationship with all departments, colleagues and managers to ensure guest expectations are met.
  • To ensure the development of all employees within the department to continue to deliver and improve upon the service we offer.
 General
  • Observing and complying with Health and Safety Policies
  • Observing and complying with company Standard Operating Procedures
  • To ensure all Statutory Regulations are adhered to.
  • To undertake any reasonable requests made of you by the company including flexibility in hours, location and responsibilities.
  • To comply with all policies and procedures as written in the staff handbook.
 

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