Kitchen Administrator

Key Areas of Activity

• Delivers efficient and effective administrative processing of raising purchase orders and matching invoices to purchase orders.
• Ensures compliance and effective record keeping across multiple areas including allergens and food hygiene.
• Raises and processes timely invoices, collaborating with Finance on associated analysis
• Assists with delivery record keeping
• Assisting third party food purchasing with data management.
• Allocates locker to new starters in the Kitchen and keeps a record
• Ensures uniform is ready and available to chefs
• Fourth – help manage rota’s
• Attends weekly and bespoke meetings when required
• Updating and maintaining kitchen standard operating procedures.
• Updating chefs with any changes on a daily/weekly/monthly basis.
• Develops positive and productive relationships with key stakeholders and functions, understanding service offering, products, and level of quality expected by Members
• Forecasts period of increased administrative demand and activity, coordinating with department heads to enrol appropriate support and advise any challenges to delivery
• Executes additional ad-hoc tasks to meet the Club objectives as advised by manager

Key Knowledge, Skills & Experience

• Excellent attention to detail and promoting high standards in administrative management
• Strong working knowledge of data entry and data management systems
• Adept at delivering sound administrative management practices and making improvements to kitchen administrative processes
• Experience of working in a kitchen and/or leisure environment
• Good verbal and written communication skills
• Resilient, with an ability to use knowledge, skills, and experience to build and maintain rapport with key contacts, co-creating positive relationships and desired outcomes
• Strong financial acumen with an ability to notice errors / potential irregularities
• Highly disciplined and self-organised, naturally attuned to delivering excellence
• Competent in using Microsoft Office, in particular Excel, and managing financial data
• Ability to work alone and as part of a wider cross-functional team
• Complies with management systems, objectives, and timescales set by the Club
• Good problem solving and decision-making skills
• Conscientiously examines facts, seeks alternatives, and thinks things through to a logical conclusion

Key Personal Attributes & Behaviours

• Works diligently to improve the quality of services delivered
• Takes a disciplined approach when undertaking tasks
• Ability to work independently and use own initiative
• Polite and courteous
• High attention to detail, searches out errors and rectifies omissions, raising quality and standards of tasks undertaken
• Consistent in the way tasks are tackled, creating sound practical procedures which incorporate checks for accuracy and ensure tasks are completed satisfactorily
• Seeks direction and support from others, when and if appropriate
• Works to achieves set goals in a harmonious and efficient manner
• Draws conclusions by probing information and data, understanding options and consequences of any action that is likely to be taken