Kitchen Administrator

Key Areas of Activity

  • Delivers efficient and effective administrative processing of raising purchase orders and matching invoices to purchase orders.
  • Ensures compliance and effective record keeping across multiple areas including allergens and food hygiene.
  • Raises and processes timely invoices, collaborating with Finance on associated analysis
  • Assists with delivery record keeping
  • Assisting third party food purchasing with data management.
  • Allocates locker to new starters in the Kitchen and keeps a record
  • Ensures uniform is ready and available to chefs
  • Fourth – help manage rota’s
  • Attends weekly and bespoke meetings when required
  • Updating and maintaining kitchen standard operating procedures.
  • Updating chefs with any changes on a daily/weekly/monthly basis.
  • Develops positive and productive relationships with key stakeholders and functions, understanding service offering, products, and level of quality expected by Members
  • Forecasts period of increased administrative demand and activity, coordinating with department heads to enrol appropriate support and advise any challenges to delivery
  • Executes additional ad-hoc tasks to meet the Club objectives as advised by manager

Key Knowledge, Skills & Experience

  • Excellent attention to detail and promoting high standards in administrative management
  • Strong working knowledge of data entry and data management systems
  • Adept at delivering sound administrative management practices and making improvements to kitchen administrative processes
  • Experience of working in a kitchen and/or leisure environment
  • Good verbal and written communication skills
  • Resilient, with an ability to use knowledge, skills, and experience to build and maintain rapport with key contacts, co-creating positive relationships and desired outcomes
  • Strong financial acumen with an ability to notice errors / potential irregularities
  • Highly disciplined and self-organised, naturally attuned to delivering excellence
  • Competent in using Microsoft Office, in particular Excel, and managing financial data
  • Ability to work alone and as part of a wider cross-functional team
  • Complies with management systems, objectives, and timescales set by the Club
  • Good problem solving and decision-making skills
  • Conscientiously examines facts, seeks alternatives, and thinks things through to a logical conclusion

Key Personal Attributes & Behaviours

  • Works diligently to improve the quality of services delivered
  • Takes a disciplined approach when undertaking tasks
  • Ability to work independently and use own initiative
  • Polite and courteous
  • High attention to detail, searches out errors and rectifies omissions, raising quality and standards of tasks undertaken
  • Consistent in the way tasks are tackled, creating sound practical procedures which incorporate checks for accuracy and ensure tasks are completed satisfactorily
  • Seeks direction and support from others, when and if appropriate
  • Works to achieves set goals in a harmonious and efficient manner
  • Draws conclusions by probing information and data, understanding options and consequences of any action that is likely to be taken

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